Event Planning and Policies

Events at the Lory Student Center (LSC) are planned beginning in January of each year for the next school year. The priority system for scheduling is as follows:

  1. These events are established by the University Calendar Committee and include Orientation, Family Weekend, Homecoming, Commencements, holidays, and vacations.
  2. These events include all of those which, by necessity, must be contracted through the office of Campus Activities far in advance, such as film series, concerts, and lectures.
  3. These events are, for the most part, traditional in nature and are dependent upon the University calendar. For example: Centertainment, Blood Drives, and International Festivals.
  4. Between February 1 and April 30 of each year and after events in priorities I, II & III have been scheduled, recognized student organizations and academic/administrative departments are requested to select dates and facilities for their special events and meetings for the next calendar year. These will be honored on a first-come, first-served basis.
  5. Once the above requirements and deadlines are completed, calendar dates and/or facilities are reserved on a first-come, first-served basis.

All building users are encouraged to anticipate room needs well in advance of their event and are further encouraged to confirm room reservations for legitimate room needs as far in advance as policies allow. Reservation requests made less than one week prior to the event may be unable to be accommodated. Every effort will be made to explore alternatives with conflicting groups.

Tentative reservations made by any group, individual, or organization will be held for 2 weeks. Notice of confirmation or cancellation must occur within those 2 weeks or the room will be released.

Reservations made for a recognized student organization must be in the spirit of the purpose or mission of that organization.

The person making the reservation is the guarantor that the costs associated with the event are paid in full.

Student organizations or University departments can reserve up to 2 meeting spaces per week for standing reservations throughout the school year.

Recognized student organizations can reserve the Ballroom(s), the LSC Theatre, the East Plaza spaces, the Commons and the West Lawn up to 8 (eight) times per semester. Recognized student organizations receiving more than $100,000 dollars in student fees and whose mission is directly congruent with the mission of the LSC may be granted special consideration.

Non-recognized student organizations may reserve one meeting room on a one-time basis prior to becoming recognized. Contact the Student Organizations Office (491-1682) for more information.

Study groups are encouraged to use one of the many lounges available and will not be allowed to reserve meeting space for such purposes.

The LSC reserves the right to move a group to another space.

The LSC reserves the right to deny services to any individual or organization which has a prior history of violating LSC policies.

Approved by the Lory Student Center Governing Board, March 21, 2003